COE Leadership Council
December 8, 2016
9:00 – 10:00 a.m. Hill 314
NOTES
In attendance: David Hough, Russ Brock, Christine Combs, Denise Cunningham, Janice Duncan, Karen Engler, Deanna Hallgren, Cathy Pearman, James Satterfield, James Sottile, Kim Dubree, Rose Lee
Rose Lee presented the PowerPoint from the last Hill Hall renovation meeting. Dean Hough noted that a number of changes were made yesterday when he met with the University Space Committee. Doug Sampson and Dean Hough agree that the office spaces as currently proposed are too small. Also, first floor space may need to be reconsidered to include classrooms and/or offices. The LC discussion focused on the following: second floor should be for student services, i.e., advisement, certification, field and clinical experiences, and other supports for students. The third floor should be for administrative offices, and fourth floor for psychology. Even through there will be changes made the LC agreed in concept to this plan. The architects are exploring ways to brand Hill Hall as a College of Education that began as the State Normal School in 1905. The fourth floor would have skylights and be more open. LC members also agreed offices should be grouped by programs and that it would be better to have as much of psychology as possible on the fourth floor. This would be helpful to students and those coming in the building. Our computer labs are going from three to two; possibly some day they may not be needed. The LC suggested the architects measure the square footage psychology currently has and use the same amount for the renovations. FAC members had concerns about the offices being too small, having glass fronts regarding safety, security and confidentiality. However, the glass would be frosted and the offices will have sound proofing. Karen Engler suggested someone talk to faculty at the O’Reilly building because they have glass offices there. The dean went on to discuss his meeting with Doug Sampson yesterday. The Dean and Doug Sampson want the architects to redesign the space and would like to use the first floor for classrooms and office spaces because 8’ x 8’ is too small for faculty offices. Dean Hough said he would bring this up at the next renovation on December 14th, as well.
Regarding the Hill Hall move Janice discussed space for Advisement and Denise and her two admins at Greenwood. Originally, the old chemistry lab was going to be updated and used, but for security purposes Janice has proposed having the part-time Spanish instructor in the old chemistry lab, third grade in the room currently used for Spanish and COE people in the third grade classroom, which has an entrance on the east side of the building. There is a meeting to discuss this tomorrow. As far as PCOB, RPDC will be analyzed and redesigned to add two to four offices; a “mannequin” room, space where the current computer lab is, and the area to the right of Judy’s desk will also be used for temporary offices. The computer lab will be moved to the open area by the counseling offices. They will try not to use classrooms, but may need one. This is only temporary for one year. Some people may still be relocated to the building on Glenstone.
Faculty Advisory Council met yesterday and discussed what should happen to strategic hiring RFPs that are ranked and not filled at the end of the fiscal year. They suggested adding language to the current Plan for Prioritizing Faculty Positions document regarding RFPs unfilled at the end of the fiscal year could be submitted again the next year and be re-prioritized. LC members discussed and agreed to resubmitting the RFPs the next year along with any new ones. Stronger cases could be developed, information could be updated and the RFPs could have a better chance at being prioritized higher.
The comments from the November 11th faculty meeting regarding strategic plans was discussed. The dean reported on FAC suggestions to have him or the LC analyze and report data. FAC also suggested if not the administration then students could do this. However, the dean’s position is that it should be faculty driven, not a “top down” initiative. All of the department heads reported having their faculty look at the comments. LC recommended nothing else will be done with the data since it was all on the web for anyone to pursue.
Dean Hough reported on FAC conversations regarding the COE research active definition and criteria on the web. FAC members suggested the COE Personnel Committee could review any faculty – department head concerns. LC members discussed this and department heads felt that it is their responsibility to follow the policy. It was agreed that this will remain with department heads who will discuss ones in question with the dean first.
Dean Hough has discussed research on P/T guidelines with FAC before and they agreed research should be more rigorous. Teaching and Service seem to be fine. Department Heads and Janice were asked to send him their P/T guidelines the next time they are revised prior to sending to the Provost. The LC agreed that research should have more emphasis on quality versus quantity and criteria in P&T guidelines should distinguish between the two. LC members agreed to support this effort. It was suggested to use professional judgment when reviewing research submitted and to possibly include a list of what organizations are recognized for research per area, but note it is not an inclusive list in your document.
Low enrollment classes were discussed yesterday at ALC. The dean said he has been approving numerous PAFs for Per Course for Spring. The college is currently about $33,000 over budget, so there is a need to look at low enrollment classes. When there are not enough students to make a section there needs to be options. Classes could be taught online or blended to make it work especially for offsite locations. West Plans has a number of classes with low enrollment. The dean foresees funding being worse over the next number of years. Also, Per Course will have a new title, University Associate, starting Spring 2017. This is to be more in line with other universities. There are some extra funds available until the end of the fiscal year that can be used to make videos/spotlights. The dean talked to and hired a part-time person that can do this for anyone interested. His name is Jael Laborn. If you would like to have something done, email the dean and include information/story board.
The COE Spring Faculty Meeting, January 20, 2017, agenda is in the works. FAC members asked not to have a task stream presentation. Suggestions were to have brief presentations on the department strategic plans and to have representatives from the university discuss how the MSU five-year plan interacts with the department plans. Another item could be to highlight some of the topics suggested at the November 11th faculty meeting regarding the long-range plans. The dean agreed to begin contacting personnel across the University and asking them to present to the College in January. He would like to invite Tom Peters, who presented on Institutional Repository at ALC yesterday. LC members also thought a presentation on Office 365 and an update on the re-design of Hill Hall would be good.
Around the Table
Janice Duncan
Enrollment is still growing. They may start six new students in January. When potential elementary student families visit the building they are impressed with the elementary science lab. Their students are given some type of assignment for over break. Their instructors have all been asked to bring lists of items that can go on Store Front when they return in January.
James Satterfield
He is sending a clinical counseling faculty member to work as a cohort for school counseling in West Plains. His faculty supports it. He is working on a one-year timeline to make it happen. They had a great CLSE holiday party.
Deanne Hallgren
They are sponsoring a family for Christmas.
Denise Cunningham
They are finalizing two searches; Clinical Instructor and Asst. Professor – ECE.
Cathy Pearman
She is working with low enrollment classes. A suggestion was made to consider combining Lebanon and West Plans with IT classes for low enrollment.
Kim Dubree
They are finishing Fall 16 and Spring 16 student teachers. Also working on Fall 17 students that will be student teaching to make sure they have all of their requirements. They have hired a student programmer who can track students all the way through from student teaching.
Christine Combs
They are winding up their semester, meeting with faculty and sharing common lesson plans with those that teach methods.
Russ Brock
They are sending a survey to superintendents to gather information on how they can best meet the professional development needs of the school districts around us, which includes teachers and administrators. They are also looking to partner with other entities which includes the Missouri Alliance for Arts Education, and met with the Missouri Chamber of Commerce to discuss a program. The NTEP conference in Portland was enlightening. They have another gathering in March. The next MoTEP meeting is January 17th. Discussions will be on a state-wide meeting the first week of May to discuss effective quality teachers, etc.
Sharon Lopinot
RSVPs for the January 20th COE Spring Faculty meeting are due tomorrow. She will send a list of names to the department heads so they can have someone check to see if they will be attending or not. The conference room will not be available from March 13th until the end of May due to NOTE testing and moving out of the building.
Submitted by Sharon Lopinot