COE BUDGET COMMITTEE MEETING MINUTES
September 3, 2013
Hill 314
Attendees: Janice Duncan, Janelle Flanders, Jim Meyer, Candace Fairbairn, Tammy Arthaud, Paris DePaepe,
Deanne Camp (for Cathy Pearman), Teresa Steele, Donna Breault, David Hough
Absent: Dennis Kear, Randy Wallace
David Hough called the meeting to order and then verified the members serving on the committee and their terms. He also told the committee our estimated carry forward for FY13 is approximately $200,000.
The Faculty Advisory Committee received a request for Faculty Research Funds from Dennis Kear, David Brown, and Peggy Auvil to buy after school supplies for TEA school students. This request was denied by the FAC, as the expenses listed were not considered research-related. The request was forwarded to the COE Budget Committee for consideration. It was agreed that COE could establish a “Project Support Fund” for initiatives that are not funded otherwise. It was recommended that $10,000 from the Program Support Fund be placed in the Project Support Fund, and the Dean would be given authority to provide one-time start-up funds for special projects requested by faculty.
The dean suggested that it was time to receive evaluations from those programs/projects that received funding from the COE Program Support Fund last year. He noted that some of the programs/projects will need longer than 12 months to show results, but at least we should get a progress report, and the committee agreed he should send an e-mail to ask for evaluations from each recipient of funds.
Since international education is a goal of the Board of Governors, Dean Hough asked the committee if they would be agreeable to setting up a fund for international education, specifically Study Away. If appropriate criteria are met, the MSU Study Away Program will match what the College contributes to study away. The committee agreed that COE should contribute in this manner to the MSU Study Away Program. In addition, it was agreed that although a separate fund in COE is not necessary, any additional requests could be presented to the Budget Committee for consideration. The Committee agreed that COE transfer of funds to Study Away could be made annually without BC approval henceforth.
Dean Hough informed the group that he would like to set up a system of checks and balances among the Budget Committee, Faculty Advisory Council and Leadership Council. He suggested that if an item is budget-related, it should be sent to Budget Committee for consideration, and also be reviewed by the FAC, with the ultimate acceptance or denial coming from Leadership Council. The Budget Committee agreed.
Dean Hough asked the committee if they would like the budget information posted on the web so that all faculty and staff would be able to view it. It was agreed that it would be a good idea to post the budget information on the web. Dr. DePaepe asked if the COE Budget Committee could receive updates on the ancillary projects at the meetings and the dean said they could.
The dean then asked around the table if there were any other questions or concerns, and Dr. Arthaud asked if stipends for extra pay should be done by semester or annually. The dean replied that it could be done either way.
Teresa asked the committee if Friday mornings were the best time for everyone to meet and everyone agreed. It was agreed that the committee would meet monthly on the third Friday at 8:00 a.m. Meeting was adjourned at 9:00 a.m.
Respectfully submitted,
Teresa Steele