COE Leadership Council
May 24, 2016
9:00 – 10:30 a.m.
Hill 315
NOTES
Attendees: David Hough, Tami Arthaud, Janice Duncan, Scott Fiedler, Deanna Hallgren, Cathy Pearman, Diana Piccolo, Debra Price, James Sottile, Kim Dubree
Dean Hough started the meeting discussing the agenda for the August 19th College meeting. He asked for ideas on how to get the word out about parking since we will be downtown. A map with parking lots available by the Vandivort was distributed. Discussion followed on information to add regarding parking. People could take the MSU shuttle, also use the two MSU lots on Jefferson and McDaniel if they have a parking permit or a free parking garage at Campbell and McDaniel. Also to stress that parking charges and permits would not be reimbursed. The agenda and parking information including what was discussed today will be in the Hough Post next week and also emailed to all faculty and staff. The dean asked James Sottile who all needs to stay from 1:00 – 3:30 to discuss CAEP / Assessments / Rubric Design. James said all faculty need to attend, especially program coordinators. COE staff and Greenwood faculty/staff do not need to stay. There is a COE Living/Learning Community meeting the same day at 3:30 p.m. Some of the faculty may need to leave early to attend it.
The Scholastic Standards and Revision of Records Committee (SSRRC) contacted the dean regarding the name of a COE faculty member to be on their committee. Their next meeting is June 28th. It was decided at the last LC to have COE College Council elect a COE faculty member at their next meeting which won’t be until September. For now, a proxy can attend. The department heads were asked to meet and decide on a faculty member that could attend until a permanent member is elected in September. They are to email a name to the dean and copy Sharon by next Wednesday, June 1st.
Instead of LC on June 2nd, the dean discussed an ETS Pilot Study Demonstration that will be held instead. ETS representatives will be on campus to discuss a virtual teaching performance assessment. The assessment involves elementary only and is currently being field tested. An IRB would be completed first. Students that completed their student teaching last year would be paid by ETS to participate on a voluntary basis. The assessment will be in two parts. The dean said the group attending the demonstration would look at it and go from there as whether to proceed or not. Truman State University, has asked to be included in the discussion, and DESE personnel will be in attendance, as well.
James Sottile handed out and discussed information on a draft COE Digital Data Management Policy based on the university’s policy. There were some problems that were discovered when babel went down which led to creating our own policy for faculty and staff to follow.
Dean Hough attended an ALC meeting at which the provost discussed having training for new administrators since there will be a number of them this coming year. The dean is to send him suggestions on topics to discuss by tomorrow. LC members were asked for items which included:
– Tami Arthaud noted that the Dean’s Leadership Institute last year was very helpful and suggested components / topics the dean covered be included in a University approach.
– having a conversation on management/leadership since there are different styles
– suggest that HR be consistent in helping administrators understand how to manage without micro managing
– understand annual review process, promotion and tenure
– let people know that they are talking about (more detail)
– look at the MSU organizational chart to have an understanding of where to go for certain things
– understand the culture of our community
LC members should email the dean suggestions by the end of the day today.
Dean Hough reminded everyone to send him information for the Hough Post every Friday if they have something they would like to have included.
The dean reminded everyone that they are responsible to complete their time sheets and to submit them on time.
Our college has ten new hires starting in August. Work with them to make sure their offices, phones, and computers are set up and ready for them. If you get any special requests or questions, forward them to the Dean’s Office, so everything can be coordinated. Rose is handling.
Dean Hough circulated his summer 2016 calendar that includes key meetings. He discussed same with everyone and noted that he will only take occasional days off as vacation, no extended blocks of time.
Around the Table:
Janice Duncan
Chris Craig was at Greenwood yesterday to discuss their P/T document and said he was impressed with it. Janice will be giving it to the dean for his signature. One of their students raised $13,000 to provide shoes for every student at Robberson Elementary. She did get assistance from Bass Pro. There is now a non-profit organization that has been started. They have had problems with Greenwood locker rooms for years. The university has allotted $500,000 to go toward new ones. The Athletic Boosters have been working on raising funds. Thanks to two legislators, $2 million dollars has been set aside for Greenwood to redo their gym/locker rooms. They have to match the $2 million by October. The new gym will be called The Environmental Education and Recreation Center.
Diana Piccolo
There will be an ELE retreat June 21-22.
Cathy Pearman
Prior to this meeting the dean sent Cathy an email regarding the search committee for the new RFT Department Head position that will be advertised in the fall. Becky Swearingen will chair the committee. The position will start August 2017.
Tami Arthaud
They are busy working on the ZOOM room in PCOB. Passwords should be ready for everyone by fall. The room will be will be ready June 1st. The dean would like to have one of his LC meetings there so everyone could see it. He will have Sharon contact Judy Campbell to make arrangements. Tami asked how they could get carpet and wallpaper repaired at PCOB. The dean asked her to email him and he will forward the information to Matt Morris.
Scott Fiedler
One thing they are working on is Temporary Authorization Certificates (TAC), especially for students in the Bootheel area. Scott replied that we do not currently have a TAC Program of Study. Scott works with the students in various ways to show they are in a program, although they don’t complete it. Cathy Pearman asked if there was a way we could give the students additional help and support since they have not had the student teaching experience. Scott replied that there could be as many as 20-25 students that could work with MSU on a TAC if we develop a structured way of doing so. Following a discussion, it was decided that Scott will work on guidelines with James Sottile so there is a documented process. Scott was asked to bring information back to LC.
Kim Dubree
The Student Teacher Supervisor training is August 18th. A video will be available for those that are unable to attend.
Sharon Lopinot
An email was sent to the new Staff Advisory Council members. This information will be in the next Hough Post. The dean will meet with them in June or July.
Dean Hough
From the ALC meeting:
– Summer online enrollments are increasing. We have increased our numbers by one-third from last year to this year. The only area going down in numbers is graduate enrollments. It is down 16% (four-year average). He asked if there were any ideas on how to improve this. It was discussed that we need to work on increasing summer graduate enrollment. The numbers may be lower do to some schools going year round. A number of other schools have more requirements for their teachers in the summer, such as summer school and workshops.
Submitted by Sharon Lopinot