COE BUDGET COMMITTEE MEETING MINUTES
September 30, 2016
8:00 – 9:00 a.m.
Attendees: Jon Turner, Jef Cornelius-White (Linda Garrison-Kane’s proxy), Becky Swearingen, Kim Dubree, James Meyer, Steve Jones, Brittany Wittenberg, David Hough, Teresa Steele
The meeting was called to order at 8:00 a.m. by Dean Hough. He introduced and welcomed the new members and attendees.
Teresa shared the list of FY17 COE Budget Committee members with the group and noted that some members could not attend the meeting today due to conflicts.
COE Budget Committee Meeting Schedule 2016-2017 – the schedule was shared with the group and Teresa pointed out that typically the committee meets on the third Friday of each month. Dean Hough asked the group if their schedules were flexible enough that if we could not have it on the 3rd Friday as planned, would they be able to attend at a different Friday. All said they were flexible.
Study Away Challenge Grant – Study Away has again asked the COE to give $5,000 to the Study Away Program as a match from the President and Provost. We currently have a balance from previous years and these would be added to that. Becky S. moved that we give the $5,000 again and was approved by all present.
Dean Hough informed the group that the COE Student Services and Ed Field Experiences departments have been reconfigured. Some positions have taken on additional roles. For instance, Jessica Robertson is now overseeing our Living and Learning Communities, Juli Panza is overseeing the Advisement Center, and Judy Pickering is handling recruitment and marketing. As addressed at the Fall College Meeting on August, Field Experiences & Certification staff are now managed by James Sottile.
Mileage Reimbursement for Practicum Oversight – Dean Hough read the current policy that was passed by the FAC on Wednesday, September 28, and asked the budget committee if they also approved. There was a concern voiced that using Program Support Funds, as was mentioned in the policy, was not a good use of those funds and that the mileage should be funded elsewhere. The dean indicated that he would find somewhere else to provide funds for the mileage and will make the changes in the policy to reflect this change.
Jon Turner spoke to the item of Rural Teaching Academy. He indicated that he had met with others to discuss how we can target past students to return to campus to re-connect with MSU. He also indicated a concern about how to get rural students here as some are intimidated by the large university. It was noted that MSU has a presence at Crowder, and that we could use that to foster an idea that if they started there for two years they could finish at the Springfield campus. James M. mentioned that COE already has a model in place to bring students to campus and we could use that to bring students from rural communities here. We could also invite the families, as they are important to recruit as well. It was noted that in the past this model was funded by the university and those funds are no longer available.
Dean Hough told the committee that James Satterfield and Gilbert Brown are working on a plan to bring disadvantaged and minoriy students to campus for a week long campus program during the summer. The students would stay in the residence halls. It was noted that we need to be able to measure outcomes and whether or not we actually increased our enrollment in COE programs. It was suggested we could determine how many students we could afford and then ask the school districts to nominate top notch students that are interested in careers in teaching and then a committee would choose students based on how many COE could afford. It was suggested that we should try to obtain donors to give to the project and perhaps the university could help as well since it fit into their goals. Becky S. suggested and offered to serve on a sub-committee to explore this plan. Dean Hough stated that James Satterfield and Gilbert had already started working on it and that he would have them address the committee at the next meeting with the plan and proposed budget. Cathy Pearman suggested we ask the other colleges to help fund if they want a secondary education student to be recruited and added to the students chosen to attend.
All other budget priority issues were tabled until the next meeting.
Meeting was adjourned at 9:00 a.m.
Teresa Steele, Budget Officer
Next meeting: October 21, 2016 at 8:00 a.m. in Hill 314