Leadership Council
September 27, 2018
9:00 – 10:30 a.m. Hill 339
Notes
In attendance:
David Hough, Denise Cunningham, Kim Dubree, Janice Duncan, Karen Engler, Judy Gregg, Stephen Kleinsmith, Juli Panza, James Satterfield, Emmett Sawyer, Ximena Uribe-Zarain, Sharon Lopino
Guests: Larry Dudley, Jim Taylor, Reesha Adamson
Emmett Sawyer led a discussion on PCards. These are mainly issued to administrators and their administrative assistants. Some faculty members are issued cards for special circumstances, but then are usually discontinued. Dean Hough reminded everyone who uses and approves PCard purchases to follow policy regarding what can and cannot be purchased with the cards. Information is posted on the University website. Some supervisors will ask faculty and staff to discontinue use of PCards, so departments can oversee purchases more directly and ensure University policies are followed. The consensus was that we have too many PCards issued across units, and these should be consolidated.
Faculty Advisory Council approved a revision to the COE Travel Policy on September 5, 2018. “In some cases where extreme inconvenience and/or personal loss may be incurred, the Dean, COE, may grant an exception to the use of a rental car.” An example was renting a car for a day trip to Jefferson City for a Monday trip and then a Wednesday trip. The rental would need to be picked up the day before and possibly returned when Enterprise is closed, and the employees using the rental vehicle would have to have separate transportation to and from Enterprise for pick-up and delivery. Unit leaders will remind their faculty and/or staff of the policy, especially using the Trip Optimizer, and that employees must notify immediate supervisors of requested travel at least two weeks in advance. If this prior approval is not obtained, reimbursement will be denied. Janice made a motion to approve the revision, seconded by Denise. LC members approved the motion unanimously.
Faculty Advisory Council also reviewed and amended the Start-Up Policy for New Faculty at their September 5, 2018 meeting. LC members were familiar with the policy because the department heads drafted it. Dr. Sawyer made a motion to accept the following note at the bottom of the document. “At the discretion of the Dean of the College of Education, numbers 1-5 above could be adjusted for special circumstances as long as the total amount does not exceed $7,500.00.” This motion was not seconded. LC members discussed that guidelines were needed and the $7,500 allowed is very generous. They also believed the categories and limits for purchases should stay as is. Denise made a motion, seconded by Janice, to accept the policy without the note. LC members discussed that the document, and especially having up to $5,000 for moving expenses should be shared with incoming new faculty. The motion was approved unanimously.
The student organization, Student Council for Exceptional Children would like to host a fundraiser through Bonfire. The money raised would be used for officers in the organization to attend a conference. Bonfire is an online platform that allows groups to design apparel. Purchases are then processed through Bonfire. Reesha Adamson is the organization’s sponsor. The students would like to sell t-shirts with the College of Education on them. The shirts could then be offered to all students. The University has regulations for MSU merchandise, but our college has no policy regarding this issue. LC members discussed whether or not a policy should be established. The group agreed by consensus that in the absence of a policy, the dean should approve any printing of COE-related materials. Dean Hough added that he consult with Suzanne Shaw, Vice President of Marketing and Communications before proceeding.
Some school districts partnering in the Internship Academy program would like to pay their COE interns to substitute when their cooperating teacher is out. Denise worked with others and developed policy guidelines for this. When new districts are added it could be recommended that they also do this, but it would be up to the school district. Dean Hough asked the group if they preferred a college or department policy. The LC agreed that the CEFS policy would suffice for now. The policy will be posted on the CEFS webpage.
Dean Hough let a discussion pertaining to awards and recognitions. He noted that the College has a number of innovative, high profile programs and many faculty and staff who are worthy of recognition, honors, and awards. However, he stated that too often we simply go about work without giving consideration to local, state, and national awards because they require nominations and applications. Dr. K agreed to lead an effort to identify potential awards and recognitions, and Dean Hough asked LC members to review areas under their purview and share potential awards / recognitions that might apply. He gave examples such as the AERA outstanding dissertation and the AACTE award for innovative programs that the Teaching Academy program received years ago.
Our college has great technology support, thanks to Larry Dudley and James Taylor who both report to the Dean. James takes care of the computer labs as far as coverage and updates. The process is for technology requests to be emailed to Sharon who then forwards them to Larry. If not noted high priority, Larry decides. Larry does have people call and email him directly. He needs to ask them to send their request to Sharon. Sometimes Larry and James are stopped in the hallways and asked to take care of something. If they have the time, they are welcome to stop and take care of it. The dean asked if a graduate assistant could be hired within the SAHE program who could monitor computer labs. James Satterfield said he did not know if that would work, so Dean Hough asked him to check with Dr. Gilbert Brown and get back with him.
The staff professional development session held on September 18th went well. The Dean will work with Dr. K to plan another one for January or February focused on “Professionalism in the Workplace & ‘Customer’ Service.” COE continues to adjust staff job assignments as per the Staff Retreat held on July 12, 2018.
Judy and Ximena attended the CAEP Conference. They took our draft Self-Study with them which put them at an advantage in some of the sessions. Judy reiterated that evidence, stake holders, focus groups and case studies are all important. Dean Hough asked Judy, Kim and Ximena to work with Janice and Denise regarding how Greenwood works with the ELE 302 practicum students as far as monitoring and progress. Janice said they also get secondary practicum students.
Missouri high school students need 3 math credits and the same is required for admission to MSU. State legislation action requires that “before July 1, 2019, DESE (will) develop a high school graduation policy that allows a student to fulfill one unit of academic credit with a district approved computer science course for any math, science, or practical arts unit required for high school graduation…” This was discussed with MSU deans yesterday. Ximena said that a computer science class includes math and is a requirement for students wanting to receive a math degree at most universities. This will be discussed further.
Around the Table
Kim Dubree
Their office has DESE fee waivers posted on their website that students can use for the MoGEA and MOCA provided they meet the requirements. A student teacher supervisor at Springfield Public Schools was informed that SPS has a policy stating that cooperating teachers ae not allowed to leave their rooms if they have a student teacher. She found out this is not the case and they can leave the room so student teachers can teach lessons on their own.
Karen Engler
She watched a DESE webinar this morning that emphasized three things regarding amending matrices: the matrix, course syllabi and course description. The 2019 priority assessment is social sciences, and DESE is looking at a MoGEA redesign.
Janice Duncan
Last year the Director of ELI discussed a grant she was submitting that would have teachers from Saudi Arabia come to Missouri State University and part of their agenda would include being in area schools for ten weeks. Her grant was funded and Greenwood will have four of the teachers starting next week. Their PTA and Athletic Boosters hosted a fundraiser event ad raised $26,000. The fundraiser was allotted for safety. Janice said the following are in the planning stages: cameras outside the building, a safety conference for their students and afternoon safety session for parents and teachers.
James Satterfield
A candidate for the RFT department head position was brought in for interviews. The search committee is not recommending the person be hired, so they will continue to advertise for the position. Gilbert Brown is working on a proposal for an SAHE doctoral program.
Denise Cunningham
She and James Satterfield presented on the Bear Partnership Program at McDonald County School District yesterday. They talked to six students. Three would like to participate in the summer program. Today is the first consideration date for the Bear Power Director position. Currently there is a job posting for an Asst. Professor – Child Life. A job posting for an Asst. Professor – Child and Family Development should be posted on Monday. Jim Meyer is retiring. Denise handed out a list of CEFS faculty accomplishments for August.
Sharon Lopinot
Reminders for COE homecoming Events:
Friday, October 19
1:45 – 2:45 One-Room Schoolhouse Scholarship Recipient Recognition / Open House
This year’s recipient, Randall Jackson, a junior majoring in Middle School Education with an emphasis in Social Sciences, will be recognized. Some of the Missouri State University Class of 1968 will attend. Refreshments will be served. Faculty and staff are invited to attend. We would like to encourage faculty that have had Randall in class to also attend.
Saturday, October 20 11:00 a.m. – 1:30 p.m. Tailgate at Bearfest Village
COE is hosting a tent prior to the football game to welcome back alumni, friends of the college and students. All are welcome to attend. Three student organizations have signed for games. Famous Dave’s BBQ will serve chopped pork, brisket, beans, coleslaw and drinks.
Dean Hough said Hill Hall will be open on Saturday, October 20. He is working on the plans.
Juli Panza
The Springfield College and Career Fair is October 2, 5:00 – 7:00 p.m., at the University Plaza Hotel & Convention Center. The Fall 2018 Showcase is October 6, 9:00 a.m. – 2:00 p.m. Students will be able to visit buildings on campus starting at noon. Juli is looking for ideas to reach out to newly admitted students for Fall 2019. Let her know if you have any ideas.
Stephen Kleinsmith
He has finished meeting with program faculty groups and is working on a list of themes. A main one was social media. Please send him or let him know if you are working on any program brochures. He only has a handful.
The meeting was adjourned at 10:54 a.m.
Submitted by Sharon Lopinot, Executive Assistant II