College of Education
Leadership Council
May 7, 2020
9:00 – 10:30 am
Agenda
Zoom

In attendance:  David Hough, Russ Brock, Jef Cornelius-White, Denise Cunningham, Kim Dubree, Janice Duncan, Karen Engler, Deanna Hallgren, Stephanie Huffman, Travis Marler, Juli Panza, Barri Tinkler, Ximena Uribe-Zarain, Rose Lee, Sharon Lopinot

Guests:  Tami Arthaud, Rachel Heinz

Dean Hough invited everyone to share a good story, and everyone did. He then asked department heads to make sure they provided assistance to any faculty who may need assistance with their online classes. Dr Stephanie Huffman said she is monitoring some of the classes and checking in with faculty.  Stephanie, Ching-Wen Chang, and a graduate assistant are available for assistance.  She paired some of her faculty who have been teaching online with some who had not and it is going very well.

Denise:  She has not observed any classes yet. Denise has a graduate assistant and others available to help all faculty.

Barri and Jef will take a look at CLSE classes and follow-up.

The Dean discussed the draft COE Return to Campus Policy, seeking revisions.  This would be in effect starting Monday, May 11 until no longer needed, although it could be reenacted at any time, if necessary.  Also, changes could be made as needed and would be approved by Leadership Council. He does not know how long we will need it but we need guidelines to ensure we can support necessary returns to campus.  The following was discussed:

• Faculty or staff who choose to return to campus must send a written email to the Dean that provides detailed information regarding the purpose, specific date(s) and time (s). This would also be reviewed by the department head or other supervisor.
• The COE office will keep a log of each person who makes a request, along with the approved agreement.
• All Springfield Green County Health Department and University guidelines will be followed.
• The group requested the policy stipulate the need to wear a mask walking to and from your office or around others. You do not need to wear a mask when in your office if you are alone.
• This document can be modified at any time, and the Dean will continually seek input from the Leadership Council. Dean Hough’s preference is that the LC approve the policy.
• The policy should be in effect only for as long as it is necessary.

LC members thought it was a good policy as is, but offered the following suggestions for consideration: Everyone needs to be reminded that all MSU buildings are locked.  Do they need a key or can they get in with their BearPass?  It is important to keep a log.  The policy will be discussed with FAC tomorrow morning followed by another LC meeting for final approval.

The Child Development Center will be reopening in June.  Denise and Deanna are working on a message to send out with Suzanne Shaw.  It then needs to go to the Dean.  Currently 50% want to come back.  This meets with space requirements currently in place.

Janice said she is getting mixed messages from Security – COVID Response regarding students/faculty wearing masks at Greenwood.  The Dean said he would talk to David and get back to her.

Juli reported that SOAR is starting July 6.  They will be having seated and online meetings.  Juli also said they are still enrolling students for fall. Dean Hough noted that summer 2020 and fall 2020 course enrollments are ahead of fall 2019 at this point.

Dean Hough asked where we were in regards to emailing the new graduate certificates to superintendents.  Rose just needs an email written so she can send them out.  Barri will write it today.  Barri is also working through Outreach and will talk to Russ about it.

The college meeting is scheduled for Friday, August 14, 2020.  The dean said we will not be able to use the PSU East Ballroom due to not enough room for social distancing.  He would like to keep the meeting on campus if at all possible; if not, he will use Zoom.  He did checking to see if the charges for the largest room at the John A. and Genny Morris Conservation Center could be donated. Janice said the new all purpose room at Greenwood should be finished by then and could easily handle everyone.  She will keep the dean updated on how it is going. Dean Hough and others preferred this option.

Around the Zoom Room

Ximena Uribe-Zarain
She is working on two research briefs:

1. Comparing Six Common Questions
2. Internship Academy

Karen Engler
At this time, there are not many students who have applied for Phase 2 Emergency Assistant Grants. Karen will email the flyer to program coordinators and department heads.

Here are a few key points:

• Maximum funding is $1,000 – the money is paid directly to the students – students who receive the funding do NOT pay it back
• Students must have a FAFSA; funding based on need
• Applications are due by May 15
•  Undergraduate and graduate students, including students who will graduate next week, are eligible to apply

EPPC met this week.  They did not approve the MAT Program curricular proposal.  Barri also attended the meeting and added that the questions were about pedagogy courses, not content requirements.  There was no one at EPPC representing the MAT program to answer the questions asked by committee members.

All but four MEES Formative scores have been received.  Barri is communicating with the COE programs that have the four students still needing MEES formative scores.  A report pulled showed that of the fewer than 20 students did not miss the MEES cut-off score given the Formative MEES scores.  For any student who successfully completes all graduation and certification requirements this SP20 (with the exception of the MEES pass scores and MOCA due to the Governor’s waiver), not having a passing score does not matter.  However, it is the students who do not meet the above and graduate in SP20 who will have the issue in the future without a passing MEES score.  Barri and I will work with the programs for those students who didn’t get a 42 cut-score or above on the Formative MEES to make sure they have a Summative MEES score inputted into Taskstream by the CT and us.

Kim Dubree
They have ten spring candidates who still need to apply for certification.  They are planning to have their supervisor meeting using Zoom.

Travis Marler
He is making sure we have the MEES scores needed.

Russ Brock
He needs permission for consultants to be able to go to schools where it is hard to conduct online sessions due to location.  The Dean asked Russ to email him the information.  The consultants have been conducting numerous online workshops and have been asked to extend the courses they are offering.

Janice Duncan
She is sending the Dean a link to Honor Day which was held virtually this year.  She said he would be impressed with the singing of the national anthem.

Denise Cunningham
Since March 1^st, Child and Family Development program has had twenty-five new graduate students enroll.  Twenty-four of the thirty-seven students in the Internship Academy have been offered and accepted teaching positions.

Stephanie Huffman
She has been asked if the university has a plan to offset the online course fees for students.  Dean Hough said the university is working on a statement and it should be out soon.  They had a number of students check out Chromebooks that need to be returned.  She would like Sally to come in one day next week so students could drop them off.  Stephanie will send an email with the information to the Dean.

Tami Arthaud
She and Jim Matthews have students that were using test kits that need to be returned.   Tami will work with Jef and Barri.

The meeting was adjourned at 10:00 am.

Submitted by Sharon Lopinot, Executive Asst. II