MCHHS Information Technology and Operations

Tips, tricks, information and building updates.

5/19/23 Phishing attempt

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Thanks for everyone that reported and identified the ‘pay dates have been modified’ phishing email this morning. I think our previous phishing simulations and training have really paid off and people seem more conscious of these types of scams.

This was a real phishing attempt that made it through our email filters, and it was NOT a simulation.

  • A couple indicators to notice in this email is that it came from a UCR.edu (University of California, Riverside) email address. Not a MSU address and why would UCR email us about pay dates?
  • There was a yellow banner across the email to draw attention that this was an external email address and to be extra cautious.
  • The multiple asterisks and under case words in the title also draw attention and makes you look twice at the content.

Information Security has removed the email message and deleted it from email accounts that received it. They’ve also blocked the site.

Again, thanks for everyone that caught it!

 

Recall an email

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The recall email feature has been drastically improved in some of the recent Outlook 365 updates. To recall a message, go to your Sent Items folder in the desktop version of Outlook and then open the message you want to recall. Then go to Actions > Recall This Message.

You’ll receive an automated email from Office365Reports@microsoft.com that says View Message Recall Report. Click the link and it’ll take you to a website that gives you the status of the recall. If the message hasn’t been read, then you can usually recall it successfully.

 

See screenshots for details or reach out if you need assistance.

 

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Multifactor changes

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On Monday, May 8 Microsoft will add number matching to the authentication experience for Microsoft Authenticator users. When users receive a multifactor authentication prompt, a two-digit number will be displayed on the screen. The user must enter this number into the Microsoft Authenticator app to complete the login process. This will enhance the security of the account login process.

CTRL + mouse middle wheel to zoom

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A simple tip today that some may not know.

Hold down the CTRL key and use the middle mouse button wheel to easily zoom in/out in many programs. Most Office apps, web browsers, PDF software, etc.

You can also use CTRL and the +/-