Graduate Assistant – Alumni Relations Events Coordinator

Begins: Spring Semester 2019 and is a year-round position.

Primary Purpose:
This GA position is responsible for, but not limited to, Alumni Association event management.

 

Description of Work:

1. Serve as event coordinator for assigned MarooNation events
   1. Conduct online research; make phone calls to determine venue specifications/menus and availability to meet needs for events (adequate room size, cost, parking, AV equipment, etc.)
      1. Responsible for securing contracts, menus and all necessary documentation
      2. Define all costs associated with venues
   2. Receive, review, return signed contracts – work with alumni staff and University counsel as necessary
   3. Make payment arrangements prior to event(s)
   4. Communicate/inform staff of arrangements
2. Prepare print and email event invitations for assigned events
3. Assist with all alumni event preparation
   1. Packing and staging for events
      1. Shop at bookstore as needed for supplies
      2. Unpacking and clean-up activities following events (photos, thank you notes, etc.)
   2. Ship event supply boxes prior to long-distance events
   3. Prepare and ship “pop-up” event supplies to regional alumni events
4. Support and attendance required at Homecoming activities
5. Run errands as needed and completes other duties as assigned
6. Assist with keeping the storeroom in order and monitoring event supplies

 

Required Skills:

• Academic background or work experience in event management, hospitality & restaurant management, public relations or a related field
• Computer skills required: Word, Excel, In Design
• Ability to navigate Internet for the purpose of venue research
• Must have a car and be willing to run errands, on and off campus
• Must be able to lift 30-50 pounds.
• Must be a team player with a positive attitude and excellent people skills
• Possess good verbal communication skills in working and social settings
• Attention to detail is imperative
• Be energetic, creative, reliable, flexible and able to work independently
• Must be punctual and dependable
• Willing to attend special events outside of office hours, as needed

 

Additional Requirements:

• Must meet the requirements of employment as stated by Missouri State Graduate College
• Should have a valid driver’s license if operating a vehicle to conduct University business
• Must work a minimum of 20 hours per week (during office hours Monday-Friday, but may include weekend/evening hours). Work schedule is set at the beginning of each semester; however, some flexibility is possible.

 

To apply:

Submit a graduate assistantship application, a cover letter, and a current resume (until selected):

Shellie Jones, Assistant Director of Alumni Engagement

Email: ShellieJones@missouristate.edu

300 S. Jefferson, Suite 100

Springfield, Missouri 65806

Phone: 417-836-5654