Why should you try to keep up with the Associated Press (AP) style updates? When we all use the same style of writing and punctuation, we not only increase consistency, but we improve readability and look more professional.

Recently, the AP style guide was updated with many new entries. Below, we are sharing the ones that are most pertinent to the university audience.

News, science and health

News stories should be geared toward the general public. If you’re going to share it, it needs to be accessible by general readers, written for the layperson and contain no jargon. Good litmus test? Ask yourself “whether it would be talked about at the dinner table.”

Share science stories if they are “relevant or interesting to general readers.”

Try harder with headlines

This does not only apply to news organizations. It applies to the headings on your website and headlines for your blog content.

“Headlines are key to any story. A vivid, accurate and fair headline can entice people to dig in for more. A bland, vague or otherwise faulty headline can push readers away. Often, a headline and photo are all that many readers see of a story. Their entire knowledge of the piece may be based on those elements.”

Your headline should stand alone and reveal key content. Think of each line of content, including your headline, having one job to do: Make readers want to read more.

Other points:

• Headline should match the tone of the story – a decline in your area? Don’t make a punny headline.
• Attribute as needed.
• Build in keywords that you think people use when searching for your topic.
• Sentence cap your headline, meaning only capitalize the first word and proper nouns. Exception: The first word after a colon is always uppercase in headlines.
• Avoid abbreviations and alphabet soup.
• And “use numerals. Don’t spell out numbers in casual uses or formal names.”

Suicide

“Avoid using the phrase committed suicide.” Instead, if this tragedy occurs, use an alternate like “killed himself, took her own life or died by suicide.”

The verb commit can bring the connotation of a criminal act.

“Do not refer to an unsuccessful suicide attempt. Refer instead to an attempted suicide.”

Disabled, handicapped

The book has revised this entry as well. “Do not describe an individual as disabled or handicapped unless it is clearly pertinent to a story. If a description must be used, try to be specific about the type of disability or symptoms. An ad featuring actor Michael J. Fox swaying noticeably from the effects of Parkinson’s disease drew nationwide attention.

“Avoid descriptions that connote pity, such as afflicted with or suffers from multiple sclerosis. Rather, has multiple sclerosis.”

Resources

For more tips on writing on brand at Missouri State, visit the Editorial Style Guide or contact us at universitycommunications@missouristate.edu with specific questions.

Missouri State University follows the Associated Press Stylebook for guidance on writing for print or electronic publication. AP Style recently added several new entries and updated some sections.

Missouri State has a limited membership to the online AP Stylebook. More information on each of these entries is available in the online guide. If you create content for the university, contact Andrea Mostyn to request access.

A local style guide with exceptions and entries specific to the university is available on the Brand website.

Updates and additions

percent

Use the % sign when paired with a numeral, with no space, in most: Average hourly pay rose 3.1% from a year ago. For amounts less than 1%, precede the decimal with a zero: The cost of living rose 0.6%

In casual uses, use words rather than figures and numbers: She said he has a zero percent chance of winning.

Constructions with the % sign take a singular verb when standing alone or when a singular word follows an of construction: The teacher said 60% was a failing grade. He said 50% of the membership was there.

It takes a plural verb when a plural word follows an of construction: He said 50% of the members were there.

Use decimals, not fractions, in percentages: Her mortgage rate is 4.5%.

For a range, 12% to 15%, 12%-15% and between 12% and 15% are all acceptable.

data

The word typically takes singular verbs and pronouns when writing for general audiences and in data journalism contexts: The data is sound. In scientific and academic writing, plural verbs and pronouns are preferred.

asexual

Describes people who don’t experience sexual attraction, though they may feel other types of attraction, such as romantic or aesthetic. Not synonymous with and does not assume celibacy.

bisexual

Describes people attracted to more than one gender. Some people prefer pansexual, which describes people attracted to others regardless of their gender.

Missouri State University follows the Associated Press Stylebook for guidance on writing for print or electronic publication. AP Style recently added several new entries and updated some sections.

Missouri State has a limited membership to the online AP Stylebook. More information on each of these entries is available in the online guide. If you create content for the university, contact Andrea Mostyn to request access.

A local style guide with exceptions and entries specific to the university is available on the Brand website.

Updates and additions

hyphen (-)

Use hyphens to avoid ambiguity or to form a single idea.

If the number of hyphens can confuse readers, rephrase: It’s a guide about how to use hyphens wisely, not it’s a how-to-use-hyphens-wisely guide.

Use a hyphen in modifiers of three or more words: a know-it-all attitude, black-and-white photography.

No hyphen is needed to link a two-word phrase that includes the adverb very and all adverbs ending in -ly: a very good time, an easily remembered rule.

Many phrases that are hyphenated before a noun are not hyphenated when they are after a noun: She is a well-known judge. She works full time.

Do not use a hyphen to designate dual heritage: African American, Italian American, Mexican American.

pre- or re-

Do not hyphenate double-e combinations with pre- or re-. Examples: preeclampsia,  preeminent, preempt, preestablished, preexisting, reelect, reemerge, reemphasize, reemploy and reenact.

grade, grader

No hyphen in most cases: a fourth grade student, first grader, she is in the fifth grade. Hyphenate if needed to avoid confusion, such when combined with another number: He was the sixth fourth-grade student to win the prize; she is the 10th third-grader to join.

quasi possessives

Follow the rules above in composing the possessive form of words that occur in such phrases as a day’s pay, two weeks’ vacation, three months’ work. The apostrophe is used with a measurement followed by a noun (a quantity of whatever the noun is). The examples could be rephrased as a day of pay, two weeks of vacation, three months of work.

No apostrophe when the quantity precedes an adjective: six months pregnant, three weeks overdue, 11 years old.