Missouri State University
My Ideas

Welcome to the My Ideas Faculty/Staff Suggestion Program!

What is the My Ideas Program?

The My Ideas Faculty/Staff Suggestion Program provides a way for the faculty and staff of Missouri State University to receive recognition by developing and submitting ideas that benefit the University through saving money or improving processes.

This program is open to all faculty and staff (full-time and part-time) on all Missouri State University campuses.

Students, including student employees, are not eligible to participate in the program at this time.

This program is based on a process improvement project completed by University Staff Ambassadors (USA) 2010 members Brenda Burrell, Kristan Gochenauer, Tracey Maxfield, Kevin White, and Marina Zordell-Reed. Learn more about and apply to participate in the University Staff Ambassadors Program by visiting http://www.missouristate.edu/usa.

How Does It Work?

  1. Submit your idea at http://www.missouristate.edu/myideas.
  2. You’ll receive a phone call or email thanking you for your idea.
  3. The Evaluation Committee will review all submitted ideas against the recommendation criteria below and determine a recommendation.
  4. The Evaluation Committee will post a recommendation status for each idea here on this blog.
  5. The Evaluation Committee will contact the cost center administrator and/or members of Administrative Council for whom ideas will be recommended that affect their respective areas.
  6. The Evaluation Committee will present the recommendations to Administrative Council.
  7. Administrative Council makes a decision on whether or not to proceed in implementing the idea.

Guidelines for Submitting an Idea

How do you know if your inspiration may become an award-winning suggestion? The pointers below will show you how to develop a winning idea.

A good idea will do one or more of the following:

  • Increase University revenue
  • Reduce waste or maintenance costs
  • Reduce costs of materials or services
  • Conserve time, materials, equipment, and natural resources
  • Combine operations, methods, procedures, or official forms
  • Eliminate duplication, breakage, and bottlenecks
  • Improve procedures, accountability, service quality, or morale
  • Increase safety
  • Invest in new equipment, new methods of operation, or new products

Ideas that will not be considered include those that:

  • Do not include a solution or plan for improvement
  • Constitute a personal grievance or complaint
  • Request a change in salary or position
  • Are the result of assigned or contracted audits, studies, surveys, reviews, or research
  • Concern proposals that are already under active consideration

Recommendation Criteria

The Evaluation Committee will make recommendations for each idea based on the following criteria:

  1. What is the Return On Investment (ROI) for implementing this idea?
  2. What is the initial cost of implementing this idea?
  3. Where will the money come from to implement the idea?
  4. Who would be responsible for implementing the idea?
  5. Has this been suggested before? If so, was it implemented or rejected, and why?
  6. How does implementing this idea affect students and improve learning and teaching environments?
  7. What are the impacts of implementing the idea?
  8. Would implementing this idea violate, infringe upon, or require change to any existing Missouri State University policy?

Recognition and Rewards

Quarterly Rewards

Each quarter (starting in January of every year), a drawing will take place in order to reward an idea submitted to the My Ideas Program. Each idea submitted during a one-quarter period that meets the criteria of a good idea (as determined by the My Ideas Committee; criteria discussed above) will be placed in a random drawing. The idea does not have to be implemented in order to be placed in the drawing or to receive the reward.

The submitter of the winning idea of the random drawing will receive a Missouri State University Bookstore gift card ($30.00 value).

Winning ideas of the Quarterly Reward will still be eligible for the Annual Grand Prize (if their idea meets the criteria). Submitters of winning ideas that receive the Quarterly Award are also eligible to win future Quarterly Rewards for new ideas submitted in future quarters.

Annual Grand Prize

The focus of the Annual Grand Prize will be for those ideas that provide cost savings or increase revenue for the University.  The submitter of the top non-anonymous idea (as determined by Administrative Council) implemented by late fall of a given year will receive:

  • $1,000 paid as supplemental pay
  • Recognition at the appropriate Recognition Banquet(s).

The idea submitted must have demonstrated or resulted in a cost savings or increased revenue for the University of at least $1,500.

Administrative Council reserves the right to not award the Annual Grand Prize in the absence of funding or based on the availability of implementable ideas.

Posted in All Ideas | Comments Off on Welcome to the My Ideas Faculty/Staff Suggestion Program!

Unlocking the Spreadsheets

My idea is: At certain times of the FY various MSU cost centers distribute spreadsheets that require responses from other cost centers. Examples include budget planning spreadsheets for the next FY, and the recently distributed Discretionary Increase Spreadsheet. The distributing cost centers usually lock these spreadsheets so that respondents don’t alter the locked in data. My idea is to have the distributing cost centers distribute both locked and unlocked versions of these spreadsheets. The responding cost centers will complete and return the locked version, as they currently do, but the unlocked version will enable the responding cost centers to save time by not having to re-enter data into other spreadsheets. Also, the info contained in these spreadsheets can be very beneficial to the cost centers for other purposes, which will improve processes, services, and outcomes throughout the university.

My Ideas Criteria Category: Reduce waste or maintenance costs, Conserve time, materials, equipment, and natural resources, Combine operations, methods, procedures, or official forms, Eliminate duplication, breakage, and bottlenecks

How It Helps (Additional Information): As I complete my third year at MSU, it seems to me that there is too much reliance on data re-entry and “sneaker-wear” on campus. My idea is to avoid unnecessary re-entry into various spreadsheets in order to obtain maximum benefit from the data contained in the original locked spreadsheet. By asking the distributing cost centers to distribute both locked and unlocked versions of the spreadsheets they distribute, we will obtain the best of both worlds. If implemented, this idea would save MSU money (but the savings would be difficult to measure) and would improve the efficiency and impact of data analysis and overall university operations.

Submitted by: Tom Peters

Status:  This will be reviewed at the next committee meeting.

Posted in Not Yet Reviewed | Comments Off on Unlocking the Spreadsheets

Freecycle aka Reuse Program

My idea is: MSU has great support from Procurement with Surplus Property Auction. My idea would compliment and bolster this effort and cost savings to MSU. On My.Missouristate.edu, work resource portal a blog where one could share any type of office supply (ink cartridge, copier, stapler, folders, etc. and office furniture) that they no longer needed whether due to equipment replacement or change in staffing. This is a closed site to MSU staff/faculty; this would be work-related only – items purchased via MSU FOAP accounts. For example, an individual would post for specific time period 1-1.5 weeks, and include date of procurement picking up. Contact info, perhaps email. This allows anyone interested until that time to pick up items. After property control picks up items that post is removed from list automatically so they do not receive further inquiries.

My Ideas Criteria Category: Increase University revenue, Reduce waste or maintenance costs, Reduce costs of materials or services, Conserve time, materials, equipment, and natural resources, Combine operations, methods, procedures, or official forms, Improve procedures, accountability, service quality, or morale

How It Helps (Additional Information): Other colleges that offer this have known to redistribute items annually valued over $200,000. There would not be any budget transfer/reselling — simply a matter of offering an item that an office no longer needs. This provides an opportunity for any campus office to obtain vs. the few or depts. within a college that are normally notified before turning over to procurement. Example – replacing a copier, the ink cartridges are no longer needed, but someone on campus may have a cost savings of $36-$200 by receiving those cartridges, which is better than recycling unused item. Another example recently experienced, we needed an office bulletin board – $35-45 – just happen to come across a board in a hallway with sign on it for anyone/trash — That saved our office $35 approx. Also, some items purchased cannot be returned, at most one might receive a store credit – but this way anyone else utilizing budgets can obtain items and save their departments money!

Submitted by: Brenda Stewart

Status:  This will be reviewed at the next committee meeting. The committee met and it was decided to inquire with the coordinator of Property Control to see if this was even feasible. After talking with the coordinator of Property Control, we decided not to recommend it as there are too many variables involved.

Posted in All Ideas, Committee Will Not Recommend | Comments Off on Freecycle aka Reuse Program

Require Student Insurance on Record

My idea is: It seems like every time I’m at Taylor Health, there’s a student there that doesn’t have their insurance card on file. Why not require students produce their insurance card when they attend SOAR? It seems like it would be easy to have that be one of the boxes to mark for clearance to register. Other schools do this for incoming freshman (and they can fax in ahead of time). They can’t register if they owe parking tickets. It would make sense and it would be easier on their parents and THC billing if it was on file.

My Ideas Criteria Category: Conserve time, materials, equipment, and natural resources, Eliminate duplication, breakage, and bottlenecks, Improve procedures, accountability, service quality, or morale

How It Helps (Additional Information): It would save money for THC because when they process the students billing – they would have it already and most students don’t have a clue what deductibles are. If already loaded into their record, then it should cut down on rebilling too.

Submitted by: Angela Pinegar

Status:  This will be reviewed at the next committee meeting. The committee met and decided not to move forward on it as it is more procedural rather than a cost savings.

Posted in All Ideas, Committee Will Not Recommend | Comments Off on Require Student Insurance on Record

Additional Termination Step Suggestion

My idea is: As employees leave employment of MSU (including retirement), there are certain steps to complete and Payroll is one of them. If the additional checking to see if they have a Foundation Payroll Deduction could be done this would be helpful. Then an email would be sent to the Foundation notifying that there will be one last payment taken out. Then if there is an additional balance, this can be handled before the employee leaves. Currently, there is no notice given and the name just drops off after the last pay check which can be 2-3 months after the employee retires/leaves.

My Ideas Criteria Category: Conserve time, materials, equipment, and natural resources, Eliminate duplication, breakage, and bottlenecks, Improve procedures, accountability, service quality, or morale

How It Helps (Additional Information): The employee who processes payroll deductions for the Foundation has to manually code each deduction before posting. Each person that is missing, she has to notify the Asst Director who has to figure out why the person is no longer on the list. Usually, the person has retired or left – sometimes the person is left off by accident (Banner error). It would save time because there would be time saved from researching retired and terminated employees. Saving each person 1-2 hours each month with payroll would be greatly appreciated.

Submitted by: Angela Pinegar

Status: This item was discussed by the committee. The committee decided not to forward it on. One of the committee members talked to Teresa Lindsay in Payroll and there is really no way for them to know or notify the Foundation of the changes as they don’t really get anything specific about this.  Her understanding is there is an email that HR sends out notifying a few areas with a list of terminating employees and if they could get added to that list it would help with some but will not help all of their issues.  If someone was to be put on leave without pay they wouldn’t get that information.  So there really isn’t a good way for Payroll to notify them.

Posted in All Ideas, Committee Will Not Recommend | Comments Off on Additional Termination Step Suggestion

Welcome Guide needed for new staff and faculty relocating to Springfield

My idea is: I am a new hire. I am also an MSU alumna and Spfd native secure in my sense of belonging here. My dept is expanding and we are recruiting new staff that will be faced with relocation. I have been asked to make relocating to Springfield look appealing in a handout. I contacted HR, the Provost & Publications looking for existing, University sponsored, community-based materials-there is nothing. All commented on how we should have something, but don’t. Each office is responsible for creating their own, if they choose to at all.

The incentive: How can we hope to be a welcoming environment when we lack basic welcoming handouts? How can we support search teams in recruiting without materials? When attempting to increase diversity and bring skilled personnel to campus, we have to highlight Springfield as an ideal place to live. We need University sponsored materials for recruiting the best staff/faculty. The people we want to bring here have relocation choices. It’s up to us to show them Missouri.

My Ideas Criteria Category: Conserve time, materials, equipment, and natural resources, Eliminate duplication, breakage, and bottlenecks, Improve procedures, accountability, service quality, or morale

How It Helps (Additional Information): Reduce staff time spent on creating duplicate materials

Increase new staff/faculty retention

Establish welcoming environment for staff/faculty

Potentially assists in securing highly qualified staff/faculty resulting in increased University reputation/revenue

Submitted by: Laura Haselden

Status:  This will be reviewed at the next committee meeting. The committee met and discussed it. We decided not to move this forward as there is no cost savings to the University

Posted in All Ideas, Committee Will Not Recommend | Comments Off on Welcome Guide needed for new staff and faculty relocating to Springfield

Prescription Drug Cost Reduction Plan

My idea is: I propose that Missouri State, through their third party employee benefits administrator, Med-Pay Inc., offer an incentive to the insured employee pool at the University for the purchase generic drugs.

The incentive: Wave any and all deductibles and copays normally associated with the purchase of medications available in this program, making these drugs free for the insured employee.
Below, find a short and uncomprehensive list of reduced cost generic drugs available locally:
http://i.walmart.com/i/if/hmp/fusion/genericdruglist.pdf
http://www.target.com/pharmacy/generics-alphabetic
http://www.walgreens.com/images/psc/pdf/PSC_2_0_VPG_List_FINAL_32312.pdf
http://www.hy-vee.com/webres/File/400list_category90_11_05_14.pdf
http://i.walmartimages.com/i/if/hmp/fusion/customer_list.pdf

My Ideas Criteria Category: Increase University revenue, Reduce costs of materials or services, Improve procedures, accountability, service quality, or morale

How It Helps (Additional Information): Costs for the University: Under the current insurance program the covered individual is responsible for 30% of the cost of the drug (with a stipulation of 50% when a generic equivalent is available and substitutable as determined by a physician).
Avoiding the 50% penalty is as easy as having your doctor note on the prescription ‘no substitution’. Something that I’m sure every doctor would do if asked. Plus this is more of a stick approach when a carrot (free medication) would be more appealing.
Adopting this incentive would result in a net increase of $1.20 per prescription for the $4 monthly supply and $3 for the $10 ninety-day supply of the generic drug.
Savings for the University: While cost savings could be tremendous, ( http://www.bcbsm.com/pdf/ps_generic.pdf ) getting employees in the mindset to ask for the generic medication equivalents when visiting their healthcare provider would be the focus of my proposal

Submitted by: Richard Schuldt

Status:  This will be reviewed at the next committee meeting. The committee met and discussed this. We decided not to forward this on for now and to forward it to the Assistant director in HR for some clarification.

 

Posted in All Ideas, Committee Will Not Recommend | Comments Off on Prescription Drug Cost Reduction Plan

Adding a third shift for custodial staff

My idea is: Having a third shift for custodians

My Ideas Criteria Category:  Improve procedures, accountability, service quality, or morale, Increase safety

How It Helps (Additional Information): When custodians can work at a pace that improves safety and allows them to clean their area’s with more depth and quality, it will improve moral at the same time.

Submitted by: Berlin Falls

Status:  This will be reviewed at the next committee meeting. This idea was discussed and the committee decided not to go forward with it. The 3rd shift was removed two years ago as a cost-savings measure by the University.

 

Posted in All Ideas, Committee Will Not Recommend | Comments Off on Adding a third shift for custodial staff

Implement a telecommuting policy

My idea is: My idea is to implement a policy that allows staff to telecommute. Many of the staff here at Missouri State have a computer-based aspect to their jobs that could be completed from home or another remote location, and is not dependent upon normal business hours. By allowing them to do so, as we already allow our faculty to do their Blackboard courses from home, we can not only save on various utility costs, but also prove our commitment to being a green campus

My Ideas Criteria Category:  Reduce waste or maintenance costs, Conserve time, materials, equipment, and natural resources, Eliminate duplication, breakage, and bottlenecks

How It Helps (Additional Information): Implementing telecommuting can save on electricity and other costs via a reduction in need for heat/air conditioning, lighting, and office workstations. It will cut water usage on campus. It can also reduce custodial workload by reducing the amount of trash our campus produces, and by decreasing wear on facilities which will require fewer repairs overall. Not only will Missouri State see savings due to this policy, but the staff who are affected will save on transportation costs which translates to an overall reduction in greenhouse gas emissions associated with our daily operation.

Submitted by: Brad Walters

Status:  This will be reviewed at the next committee meeting. The committee discussed this and this idea is an immeasurable idea so the committee chose not to move it forward.

 

Posted in All Ideas, Committee Will Not Recommend | Comments Off on Implement a telecommuting policy

Turning off extra lights in public areas

My idea is: There are many areas on campus with a large amount of natural light but yet we have a large number of lights on. Let’s turn some of the bulbs off.

My Ideas Criteria Category: Increase University revenue, Reduce waste or maintenance costs, Reduce costs of materials or services, Conserve time, materials, equipment, and natural resources

How It Helps (Additional Information): The easiest solution would be to turn off some of the lights. Many of the lights are on switches that cover large areas. While it would be nice to have separate switches it is not economically feasible to run a large amount of electrical wiring. If part of the florescent bulbs could be unscrewed there would still be adequate lighting and the use of electricity would go down. The cost of replacement bulbs would also go down because there would be fewer used and it would require less time from the maintenance crew. Some offices could also have lights unscrewed and there would still be adequate light to work. Over a period of time there could be a good amount of dollar savings.

Submitted by: Laurie Wilson

Status:  This will be reviewed at the next committee meeting. This was reviewed and while its a nice idea, because there is not a monetary value associated with it, the committee decided to not recommend it.

Posted in All Ideas, Committee Will Not Recommend | Comments Off on Turning off extra lights in public areas

Credit Course Fee Waiver Pool

My idea is: Create an MSU scholarship program whereby unused Credit Course Fee Waiver benefits can be donated. Donated Fee Waivers can be then be awarded to fellow employees, their family members and/or members of the community at large. This scholarship will help to attract deserving students and therefore increase long-term revenue.

My Ideas Criteria Category: Increase University revenue

How It Helps (Additional Information): The program will attract a greater number of full-time students through the availability of educational scholarships. It will also serve to promote our Public Affairs Mission by reaching out to the community.

Submitted by: Cathy Jordan

Status:  This will be reviewed at the next committee meeting. The committee reviewed this and felt that ultimately it would end up costing the university money in the long run.

 

Posted in All Ideas, Committee Will Not Recommend | Comments Off on Credit Course Fee Waiver Pool